Office Assistant

Job Summary: The Office Assistant will provide administrative support to the Healing & Wellness Department. The office  assistant will be involved in maintaining client files as well as general office duties as required. This highly organized and motivated individual must be wiling to work in a team-based environment with the ability to promote positive office work culture. This position also provides coverage for reception duties as needed. The Office Assistant will report to the Office Administrator.

Job Duties:
• Maintain the clinical filing system (physical and electronically in Pathways) through the creation of new files, 
destruction of closed files and general file maintenance.
• Coordinate and support file reviews and closures with relevant Manager and staff.
• Provide coverage of Reception duties when Main Receptionist is away.
• Assist Office Administrator with general office duties including maintenance of company vehicles, staff meeting minutes and agendas, and other relevant office procedural documents.
Job Skills & Qualifications: 
• Knowledge and experience with office and computer equipment. 
• Knowledge of Basic Accounting
• Knowledge of Purchasing Supplies
• Understanding of Budgeting
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams). 
• Ability to multi-task and work in fast-paced environment with changing priorities and tight deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and understanding of privacy and confidentiality. 
• 2 – 5 years of secretarial skills and experience with office procedures required.
• Valid Driver’s License, Clear Driver’s abstract, Criminal Record Check and Vulnerable Sector Check.  

Only qualified applicants will be contacted for an interview.
Interested applicants, who meet the qualifications as listed above, must submit:
1. Cover letter
2. Current resume with dates specified
3. LIST of three current references with phone numbers
4. Vulnerable Sector Check/Clear Criminal Record Check
5. Drivers Abstract