Executive Assistant

• Assist the Executive Director in planning, implementing and evaluating activities in accordance with the Agency’s goals, objective and priorities.
• Ensure availability for regular and after hour meetings, consultation and supervision.
• Understand and abide by the policies, procedures, mandates, regulations, and other requirements that govern the agency.
• Filing important documents
• Keeping important information and documents organized physically and electronically.
• Prepare relevant documentation for the Executive Director requested by the Board.
• Maintain work schedules and calendars for the Executive Director.
• Prepare travel schedules, make travel arrangements, and reservations.
• Coordinate meetings, seminars, workshops, special projects and events.
• Review all documents, reports, and correspondence prepared for executive Director’s signature.
• Ensure availability for regular and off-hour work.
• Ensure not to engage in gossip, defaming one’s character, and/or slander related to any employee, client, board member or other.
• Always conduct in ethical manner.
• Knowledgeable and proficient in use of the policies, mandates, regulation, and procedures used by the Agency
• Adhere to all OLFS policies and procedures
• Other duties that are complimentary to role of Executive Assistant

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Post – Secondary Diploma in Business Administration, or relevant discipline is preferred. Certificate or diploma in Office Administration
• 3 years experience in an administrative role
• Valid Driver’s License with acceptable abstract
• Clear criminal record with vulnerable sector
• Combined education and experience will be considered

COMPETENCIES

• Proven experience in the administration field
• Knowledge of computer technologies
• Thorough understanding of office procedures
• Work under pressure and stress situations
• Punctual
• Strong principles & ethics
• Ability to handle sensitive information
• Flexibility and Adaptability
• Physical ability to lift up-to 20 lbs
• Attention to detail
• Excellent organizational and time management skills

HAZARD ASSOCIATED WITH JOB

• Physical and cognitive ergonomics
• Aggressive incoming calls
• Some flex time on evenings and weekends
• Travel

Contact/application information:

To be considered for our recruitment round, please submit your resume with the following to lynda.curtis@olfs.ca :

1. Cover Letter
2. Current resume with dates specified
3. Three reference letters
4. Criminal Check
5. Driver’s Abstract

We thank all applicants, however only those selected for an interview will be contacted.

POSTED: March 17, 2026
DEADLINE: March 31, 2026