Administrative Coordinator
2 weeks ago
Employment Information
Position: Administrative Coordinator | Department: OLCN Prevention |
Job Classification: Full Time (Safety-Sensitive) | Reports to: Prevention Director |
Job Summary: The Administrative Coordinator for the Onion Lake Cree Nation Prevention Department provides essential administrative, financial, and operational support to ensure effective delivery of prevention programs and services. This position is responsible for maintaining accurate financial records, supporting budget management, coordinating office operations, and ensuring high-quality administrative and reporting functions for the Prevention team. This role provides direct oversight and supervision of the Financial Clerk, Receptionist, and Fleet Coordinator, ensuring all administrative, financial, front desk, and fleet-related functions are completed efficiently, accurately, and in accordance with departmental and funding requirements.
Responsibilities:
• Provide support in the daily operations and coordination of the Prevention office to ensure efficient service delivery.
• Provide direct supervision, guidance, and oversight to the Financial Clerk, Receptionist, and Fleet Coordinator.
• Maintain organized filing systems, records, and documentation (digital and physical).
• Support scheduling, communications, and general office coordination.
• Assist with staff onboarding, orientation, and training documentation.
• Process purchase orders, invoices, cheque requisitions, and expense claims.
• Track program budgets and support budget monitoring activities.
• Reconcile expenses and ensure financial documentation is accurate and up to date.
• Maintain detailed financial records for Prevention programs and services.
• Prepare and compile financial summaries and reports for leadership and funding agencies.
• Maintain accurate program data, statistics, and reporting systems.
• Support monthly, quarterly, and annual reporting requirements.
• Assist in preparing reports for leadership, funding partners, and auditors.
• Assist in organizing meetings, agendas, minutes, and follow-up actions.
• Provide administrative support for Prevention programming and initiatives.
• Ensure all financial and administrative processes follow organizational and ISC guidelines.
• Maintain confidentiality of financial, personnel, and program information.
• Support preparation and compliance reporting as required.
Qualifications:
• Diploma or certificate in Business Administration, Office Administration, Accounting, or related field is considered an asset.
• Equivalent combination of education and relevant administrative/leadership experience may be considered.
• Experience in office administration, financial processing, or program coordination roles.
• Previous supervisory experience is required or considered a strong asset.
• Strong knowledge of budgeting, bookkeeping, and financial reconciliation processes.
• Experience supervising administrative, financial, or operational staff is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and data management systems.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Experience working in a First Nation or non-profit environment is an asset.
• Ability to maintain confidentiality and handle sensitive financial and personnel information.
• Valid Class 5 Driver’s License is required.
• Clear Criminal Record Check and Vulnerable Sector Check is required.
DEADLINE DATE: Monday, July 20th, 2026