Administrative Coordinator

Responsibilities:

• Provide support in the daily operations and coordination of the Prevention office to ensure efficient service delivery.

• Provide direct supervision, guidance, and oversight to the Financial Clerk, Receptionist, and Fleet Coordinator.

• Maintain organized filing systems, records, and documentation (digital and physical).

• Support scheduling, communications, and general office coordination.

• Assist with staff onboarding, orientation, and training documentation.

• Process purchase orders, invoices, cheque requisitions, and expense claims.

• Track program budgets and support budget monitoring activities.

• Reconcile expenses and ensure financial documentation is accurate and up to date.

• Maintain detailed financial records for Prevention programs and services.

• Prepare and compile financial summaries and reports for leadership and funding agencies.

• Maintain accurate program data, statistics, and reporting systems.

• Support monthly, quarterly, and annual reporting requirements.

• Assist in preparing reports for leadership, funding partners, and auditors.

• Assist in organizing meetings, agendas, minutes, and follow-up actions.

• Provide administrative support for Prevention programming and initiatives.

• Ensure all financial and administrative processes follow organizational and ISC guidelines.

• Maintain confidentiality of financial, personnel, and program information.

• Support preparation and compliance reporting as required.

Qualifications:

• Diploma or certificate in Business Administration, Office Administration, Accounting, or related field is considered an asset.

• Equivalent combination of education and relevant administrative/leadership experience may be considered.

• Experience in office administration, financial processing, or program coordination roles.

• Previous supervisory experience is required or considered a strong asset.

• Strong knowledge of budgeting, bookkeeping, and financial reconciliation processes.

• Experience supervising administrative, financial, or operational staff is preferred.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and data management systems.

• Strong organizational skills, attention to detail, and ability to manage multiple priorities.

• Experience working in a First Nation or non-profit environment is an asset.

• Ability to maintain confidentiality and handle sensitive financial and personnel information.

• Valid Class 5 Driver’s License is required.

• Clear Criminal Record Check and Vulnerable Sector Check is required.

DEADLINE DATE: Thursday, June 11th, 2026

Only qualified applicants who have submitted all documents will be contacted for an interview.

Interested applicants, who meet the qualifications as listed above, must submit:

1. Cover letter

2. Current resume with dates specified

3. List three professional references with phone numbers

4. Clear Criminal Record Check

5. Drivers Abstract

Attention to:

Office: Human Resources (306) 344 4200 Fax: (306) 344 4244 E-Mail: human.resources@onionlake.ca Mail: PO Box 100 Onion Lake, SK S0M2E0